After you’ve found a carpool partner, either through GoManitoba or some other means, use this checklist as a guide with your new carpool match(es) to increase the likelihood of safety and success for everyone involved.
And now, a word from our lawyer. “The following is not necessarily an exhaustive list and should be used for guidance only. Red River College makes no warranties as to the appropriateness and completeness of the following for any particular user, and shall have no liability for users’ reliance upon same.”
Building trust with your carpool partner
- Get your carpool partner’s full name and contact information
- Exchange and check personal references
- Hold your initial meeting in a public place
- Exchange driver information including driver license #, license plate #, and insurance information.
* Remember, it’s important to listen to your inner voice. If something doesn’t quite feel ‘right’ with your carpool match, you’re under no obligation to continue the arrangement. Carpooling is supposed to relieve stress, not add to it!
Locations and Times
- Confirm pickup and drop-off times and locations with each passenger
- Confirm the route you’re taking and the drop-off stops along the way (if you have multiple passengers/ multiple locations)
- Confirm which days each person is carpooling and who is responsible for driving on what days. Try to establish a firm schedule to avoid misunderstanding or confusion
- Discuss how to handle occasional lateness and receive confirmation from the group that the driver is going to wait a predetermined number of minutes before leaving
- Discuss what constitutes chronic lateness and how to handle it
- Discuss preferences for behaviour in the car, keeping in mind that the driver has the final say. Topics include: cell phone use, fragrances and allergies, eating and drinking, smoking before and during the ride, music or news radio or silence, air or windows, making unscheduled stops.
- Be open to changing up your personal habits to make the carpool more enjoyable for everyone.
Communication, Roles, Backup Plans
- Exchange cell numbers and email addresses for easy communication. Consider starting a group text for your entire carpool
- Determine how much notice is needed in the event of a change of plans- remember to give your group a heads up about vacation plans and whether alternate arrangements are needed
- Discuss if carpool confirmation is needed the day before, or whether it’s assumed that everyone is participating
- Exchange emergency contact information
Sharing Commuting Costs
- Discuss how to share commuting costs. Things to consider include: gas, parking, maintenance.
- Decide how and when the costs will be reconciled and stick to a payment schedule
- Ensure you follow the rules of the road – no speeding, texting etc.
- Keep the vehicle tidy and in good maintenance at all times
- Respect the vehicle at all times, ensure you’re dry, clean and wipe your feet if needed before entering
- For front seat passengers, ensure your seat placement is respectful to the passenger behind you
Creating and keeping a successful carpool partnership
- Consider a trial period before committing
- Be patient – it takes time to establish a new routine
- Discuss any concerns you have as they arise in a respectful and honest manner